a) Timing Chip Order:
All schools participating in the Cross Country carnival are to complete the timing chip order by the 9 May. Each runner will be given a personalised/numbered chip and schools will be charged $3.00 per chip. The school simply needs to complete the form and enter how many chips they believe they will need for the carnival. Schools should estimate the number of chips they will require and it would be prudent to order some extra chips to ensure you have a sufficient number. The maximum number of students that may actually compete in the carnival is 64 for a coed school and 32 for single gender school. This equates to 6 runners per event for U13, U14, U15, U16 and 8 runners per event for Open (U19).
Schools need to estimate how close they will be to this number based on previous years carnivals and order enough chips to cater for their team, allowing some extras for reserves/emergencies. If you will have any students competing as an "No Limits/Inclusive" athletete then you will also need to order chips for these students.
Each school will be invoiced by the ACC for the number of chips they order, regardless of whether they utilize all the chips on the day e.g. if you order 80 chips but only 60 students actually run on the day you will still pay for 80 chips. Please be aware that if you do not order enough chips you will not be able to add students to your team. Schools that fail to submit a chip order by the 29 April will be allocated a chip quantity by the ACC based on their 2019 cross country entries . This will equate to your 2019 entries or a minimum of three runners per event (whatever is the greater number).
b) Student Supervisor contact details: Schools competing in the Cross Country carnival are asked to provide the contact details for the staff member they have designated as their official student supervisor. This contact is needed in case the ACC needs to make urgent contact with the school due to student management/behaviour, injury or illness, disqualification/disputes and age group verification. Schools may nominate more than one staff member if this is appropriate.